Maintainers III: Practice, Policy and Care

Washington, D.C., October 6-9 2019

Kellogg Conference Hotel at Gallaudet University

The third in a series of conferences that celebrates and unpacks the concepts of maintenance, infrastructure, repair, and the myriad forms of labor and expertise that sustain our human-built world.

MIII Code of Conduct

We collaborate best when we feel safe, heard and respected.


How to Be

The Maintainers wants to provide a meeting experience for all attendees that is free from all forms of harassment, and inclusive of all people. Small actions you can take will help us meet this goal. For instance, we suggest: listening as much as you speak and remembering that colleagues may have expertise you are unaware of; encouraging and yielding the floor to those whose viewpoints may be under-represented in a group; using welcoming language, for instance by honoring pronoun preferences and favoring gender-neutral collective nouns (“people,” not “guys”); accepting critique graciously and offering it constructively; giving credit where it is due; seeking concrete ways to make physical spaces and online resources more universally accessible; and staying alert to the welfare of those around you.

Likewise, it is important to understand the range of behaviors that may constitute harassment. Harassment can include unwelcome or offensive verbal comments or nonverbal expressions related to: age; appearance or body size; employment or military status; ethnicity; gender identity or expression; individual lifestyles; marital status; national origin; physical or cognitive ability; political affiliation; sexual orientation; race; or religion. Harassment can also include use of sexual and/or discriminatory images in public spaces (including online); deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; bullying behavior; inappropriate physical contact; and unwelcome sexual attention.

What to Do

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact one of the Maintainers Duty Officers. These individuals will be named on The Maintainers website several weeks prior to the conference. They will assist participants by helping to shape the structure and tone of the meeting environment or otherwise helping those experiencing harassment to feel safe for the duration of the event. Maintainers Duty Officers may be contacted during and after the meeting or by filling out an Anonymous Report Form. However, if you or others are in imminent danger, please first phone emergency services at 911. Both our Duty Officer contact information and the link to the Report Form will be posted in the near future.

Participants who are asked to stop harassing or intimidating behaviors are expected to comply immediately. Those who violate our code of conduct may be warned, sanctioned, or expelled at the discretion of the organizers.

Confidentiality

All inquiries will be handled in confidence. The Maintainers will protect the confidentiality of the information received during and after the report handling process, as well as the privacy of those involved. In order to protect survivors, no reporting individual will be named without their affirmative consent.

Sanctions

Specific sanctions may include but are not limited to:

  • Warning the harasser to cease their behavior and that any further violations will result in other sanctions

  • Requiring that the harasser avoid any interaction with, and physical proximity to, their victim for the remainder of the event

  • Early termination of a talk or presentation that violates the policy

  • Banning the harasser from future events (either indefinitely or for a certain time period)

Thank for your for your contribution to a safe and collaboration-friendly environment.

This Code of Conduct is derived from the Digital Library Federation Code of Conduct available here: https://www.diglib.org/about/code-of-conduct/  and the Code4Lib Anti-Harassment Policy available here: https://github.com/code4lib/antiharassment-policy/blob/master/code_of_conduct.mded