Maintainers III: Practice, Policy and Care

Washington, D.C., October 6-9 2019

Kellogg Conference Hotel at Gallaudet University

The third in a series of conferences that celebrates and unpacks the concepts of maintenance, infrastructure, repair, and the myriad forms of labor and expertise that sustain our human-built world.

MIII Accessibility FAQ

The Maintainers III (MIII) Conference is committed to making accessibility one of our foremost priorities. We want to work collectively to ensure that the conference is inclusive to the diversity of scholars, practitioners, activists, and all participants that will join us for these three days. As such, we ask all participants to bear in mind the diversity of our group, and to reflect upon issues of the privilege of access.

How do I communicate accessibility needs to Maintainers III organizers?

We will do our best to ensure that the spaces where the conference takes place, as well as further social events, are at the minimum ADA compliant. We do ask that participants with any further accessibility accommodations (e.g. sign language interpretation, sighted guides, etc.) request them in advance. After September 16, 2019 it will be difficult to accommodation certain requests due to scheduling constraints. We will make every effort to provide attendants with accessibility accommodations and wish to open that dialogue as soon as possible. Contact Jessica Meyerson via email: jmeyerson[at]themaintainers[dot]org for specific requests.

Who do I ask if my question is not answered here?

Contact Jessica Meyerson via email: jmeyerson[at]themaintainers[dot]org 

Will sign language interpretation or captioning be available? What about an induction loop in the meeting rooms?

Unfortunately, due to costs, we are unable to provide sign language interpretation or induction loops in the track-specific meeting rooms for Maintainers III. However, based on what we have learned in the planning of Maintainers III, we will define a baseline for accessibility support to be included in all future event planning and budgeting moving forward.

I’m a nursing mother. Will there be a dedicated maternal care room?

MIII will provide a designated Maternal Care Room for nursing mothers. Please email Jessica Meyerson via email: jmeyerson[at]themaintainers[dot]org regarding your needs or speak to event staff at the registration table on site to retrieve the key to the maternal care room.

Will there be a quiet space available?

Yes! We will have a dedicated space for this purpose Please email Jessica Meyerson via email: jmeyerson[at]themaintainers[dot]org regarding your needs or speak to event staff at the registration table on site to retrieve the key to the quiet room space.

Where can I find information about getting around in Washington, D.C.?

D.C. Metro prides itself on being one of the most accessible public transportation systems in the world. In addition to a comprehensive website outlining services available to mobility challenged visitors, Metro has also compiled a downloadable guide to accessible transportation options throughout the region. Check out this wheelchair accessible travel guide for Washington, D.C, created by ScootAround offers scooter and wheelchair rentals for a minimum of three days, weekly or for longer periods of time so that you can navigate the city and its site in comfort and ease. Call 1-888-441-7575 for details. Orthopaedic Mobility Rentals provides service daily, weekly or monthly rentals throughout the DC Metro area. Call 571-340-8961 for more information.

What are the taxi and public transport options for getting to the conference venue?

Details regarding taxis, public transit, parking and other transportation options can be found on the Getting Around D.C. Guide by Destination D.C.

Is there accessible parking nearby?

Yes! Parking is available at the Kellogg Conference Hotel (Gallaudet University). If you are staying at the Kellogg Conference Hotel, overnight, there is a parking fee of $35/night. However, if you are just planning to park during the day, please email Nancy Adams (nancy[at]educopia[dot]org) so that we can send you a complimentary parking pass to print (we will also have some copies at the registration desk).

Can a volunteer assist me during the conference?

Yes! We would be happy to match you up with a volunteer. As with other accommodations, the more advance notice we have, the better. Please email Jessica Meyerson via email: jmeyerson[at]themaintainers[dot]org regarding your needs

Is the entrance accessible for those with mobility issues?

Yes, the entrance to the venue has accessible door width, including automatic opening. The entrance is on the ground floor as is our largest meeting space. An elevator is also available to access the second floor.

What is the conference space like? Will it be accessible by wheelchair or power scooter?

Please stay tuned for more details regarding accessibility within the conference venue.

What are the restroom facilities like?

Wheelchair accessible and gender neutral washrooms are available. A gender neutral restroom is available on level 1.

What are the arrangements for presenters with accessibility needs?

We are happy to make special arrangement to support our presenters with accessibility needs. Please reach out to us as early as possible and let us know how we can support your attendance.

Can I attend the conference virtually?

We are still determining whether some of the sessions will be live streamed. Check back for more information about virtual participation.

Will the conference be low-fragrance or fragrance-free?

Many of our colleagues may have particular sensitivities to strong scents and perfumes. These can be negative triggers for those with multiple chemical sensitive syndrome (MCS), asthma, and/or autoimmune disorders, among others. To respect these sensitivities, the conference venue will turn off all scent diffusers for the duration of the conference. We also ask that participants refrain from using strong perfumes or fragrances.

Will speakers and audience members asking questions be using a microphone?

We will have microphones for presenters and audience members, and will encourage everyone to use them.

What food service will be provided? Can the conference accommodate special dietary needs?

We will provide breakfast, lunch, and snacks each day. We will be sure to include vegetarian options, and can provide vegan and gluten free meals for attendees who request them. We may be able to accommodate other dietary restrictions, as well, but please let us know your needs as soon as possible. 

Will the conference be a smoke-free environment?

Smoking is not permitted in the conference facility.

What if I have a medical emergency or health problem during the conference?

We don’t expect any problems, but it’s always good to be prepared! If you are in immediate danger at the Maintainers III conference, dial 911. The hotel has an emergency plan and hotel staff are prepared to take the lead in case of any emergencies. If you need help or have any concerns, you can also come to the registration table or contact conference staff for assistance.